Information for delegates

by scott on October 10, 2012

You should have received this by now by email, but in case your spam filter worked too well…


Information for Open Ed 2012 Delegates

Greetings! We are so pleased you are able to join us in Vancouver in just under 2 weeks for the 9th International Open Education conference. Below are some notes we hope make your time at conference the best it can be.

Before the Conference / What to Bring & Do


Join us for the Remixathon Virtual Kickoff

The Remixathon is an event that we hope you’ll take part in sometime during the conference. A number of projects have submitted content and tools to be remixed, and will be conducting informal hands-on sessions in the “Unconference” room, C215. Prior to the conference though, we are hosting a virtual session on Friday, October 12 at 11am PDT to launch the remixathon with both virtual and f2f conference attendees. Please join us for this at

Bring a memory for the Open Ed Treasure Box

We have a SECOND remix effort we are trying out during the conference too. Alan Levine has built an Open Ed Treasure Box where throughout the conference we hope to gather materials to be remixed in a couple of formats. The Journal of Interactive Media in Education ( is looking to do an innovative report on the conference, and materials from the Treasure Box may play a part. In addition, we’re lucky to have enticed mashup artist/wizard Tony Hirst to join us at the conference and he’ll be on hand to explore potential remixes along with Alan. In preparation, please do consider bringing any media (especially stuff from previous conferences or significant to your open education journey) along with you to place in the Treasure Box.

What’s Old is New Again…

While the theme of this year’s conference is “Beyond Content” we also trying to go “beyond theory” with some of these side events, the least of which is The Great Schwag Re-Gift-Orama of 2012. We figured what better way to celebrate reuse than asking folks to bring some conference schwag (either from another conference or maybe your own institution) to swap. So dig in those closets and drawers, because we know you have something to bring!

Attendees List

If you indicated in your registration that you would like to be on the attendees list, then your name and contct info will so appear on the list that will be circulated at the end of the conference. However, the site we are using for the conference schedule also allows for you to create a profile and personalize your schedule. You can do so at which will help you make conections with other attendees and spot people you want to meet.

Getting Here

From the Airport

The absolute quickest, cheapest way to get from the airport downtown is the new Canada Line skytrain service. The $5 dollar fee (payable using cash, debit or credit card at the Automated Ticket Vending machines at the airport station) will take you to the Vancouver City Centre in about 25 minutes. This stop is within 1 1/2 blocks of all of the conference hotels. Your other options would be a cab which will cost in the vicinity of $40 Canadian to a downtown hotel (and take anywhere from 30-60 minutes depending on time of day and traffic)

View Open Ed 2012 Hotels & venue in a larger map

Conference Venue

The conference is at UBC Robson Square (same location as in 2009) on the Classrooms level downstairs. All three keynotes will be held in Theatre C300, while all concurrent sessions will be held at C400, C480, C685. Unconference sessions will be facilitated in C215.

During the Conference


Please proceed to the Registration Desk in front of Theatre C300 on the Classroom Level.

Registration Desk hours are as follows:

  • Tuesday, October 16, 7:30 A.M. – 4:00 P.M.
  • Wednesday, October 17, 8:00 A.M. – 3:00 P.M.
  • Thursday, October 18, 8:00 A.M. – 4:00 P.M.

Please wear your badges at all times. It verifies your registration at the conference.


There will be a mini printed program in your name badge. The full detailed program is available at This URL also provides the mobile app version of the schedule available on most smart phones.

Please note that Opening Remarks start at 9 A.M. everyday in Theatre C300. Try to get to the main theatre before then (especially as seating will be VERY tight).

Internet Access

Wireless Internet Access is available to all delegates within the UBC Robson Square Campus. Please choose the “ubc guest” network, open a web browser, and you will be redirected to a page to enter your email address in order to get access.

Food and Beverages

We will be providing coffee/beverage service and snacks on-site. We will be offering a catered lunch on the first day only (in the hopes of offering additional opportunities for conference newcomers to network early on.) We will NOT be offering catered lunches on Wednesday and Thursday. Our thinking is that people could use the time to get outside for a break, and to choose whatever food they liked. There is a wide array of options for all budgets and tastes near the venue, and we will provide you with a map with some recommendations at the conference. We’ve reduced the registration fees accordingly, and have set aside 90 minutes for the mid-day break.

If you have any questions, please feel free to contact any of us. For more information, you can always visit our website.

We would be remiss if we didn’t take this opportunity to thank all of the volunteers who are helping make this conference happen, as well as our incredibly generous sponsors who have both helped keep the conference more affordable as well as sponsor three people to attend who otherwise could not be with us. Thanks very much! So welcome one and all to our beautiful city, we look forward to meeting you and conspiring to create more openness, everywhere.


Michael Cenkner October 11, 2012 at 3:52 pm

So is it too late to register?

scott October 11, 2012 at 3:56 pm

Yes, the conference sold out at the start of October, so it is too late to register. Apologies. We do however have a number of ways to participate virtually I hope you will check out.

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